12-31-88 John has done a great job managing the evening shift. His pay is increased to $31200/year or $15.00/hour as a Supervisor. John needs crosstraining into Production, then into Marketing. With time, John has executive potential. John also is trainable as he demonstrated on the Wiget Contract.
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John J. Jones
1234 Main Street
Apartment 34
Tampa, FL 33333
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Evening Supervisor
$15.00
222-33-4444
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HYPER PAYROLL was designed to be a comprehensive payroll calculation system that properly manages the FICA, FUTA, & SUTA earnings limits and prepares a payroll journal entry for posting to
the general ledger. It's short on graphics but strong on utility.
Click on the COMPUTE PAYROLL button (next card) and select "Yes"
to see the action. Selecting "No" is faster but not as much fun !
(Florida has no income tax but one is entered for demonstration.)
The Employee Screen is fairly straight-forward, you supply the name, rank and horsepower, hourly pay and hours for each employee and HYPER PAYROLL calculates the payroll, prepares a Journal Entry and updates the Summary of Pay Cards.
- TEST IT -
Play with the dummy data. Change an employee's hourly pay and click COMPUTE PAY. Click on the COMPUTE PAYROLL and watch it print a Journal Entry giving you a new set of figures. Add a new employee, fill in the hourly amount and hours to be paid and compute the pay. Clear out quarterly and year-to-date totals and start a new year. Use your calculator to test all calculations. Change one of the employee's hourly rate to maybe 300.00 or 350.00 and run through a number of COMPUTE PAYROLL's until the employee's earnings pass through the FICA earnings limit and watch the system adjust FICA withholding to the proper amount. Disregard the warning about duplicating an update while you are playing around. You need complete confidence before you commit your payroll to the system.
- PROGRAM USE -
I feel this program will be of service to the small company that sends it's accounting out but wishes to retain control over it's payroll. Just send your accountant a copy of the journal entry after each payday,
this system could also be used to prepare the company's confidential executive payroll. The system assumes you write manual pay checks.
- CALCULATE A PAY CARD ONLY WHEN THERE'S A CHANGE -
If there is no change in an employee's pay from one payday to the next, you don't have to do anything or recalculate the pay card. The program accepts what it finds in the calculated CURRENT PAY column and automaticly adjusts FICA withholding when the earnings limit is reached.
- PAY PERIODS -
The pay periods may be a week, biweekly or monthly. The system only looks at the number of hours to be paid. For instance, an employee would be paid 40 hours if on a weekly pay period, 80 if on a biweekly, 173.3 by month, etc. If you are on a pay period other than the 40 hour week, be careful about monitoring overtime on a weekly basis and reporting it correctly because the Feds have the BOMB.
- WITHHOLDING TAX -
Use the percentage method of withholding Federal and State income taxes and enter the percentages on the appropriate % line on each pay card. Check with your accountant on how to use this technique if you're not sure.
- MISC. DEDUCTIONS -
You have three lines in the CURRENT PAY column where you are allowed to enter a figure - because all the other lines on the pay card must be computed;
(1.) The OTHER PAY line may be used to enter a bonus or commission, etc. If you make a one time entry the safe thing to do is delete it and recompute the pay card AFTER you compute the payroll.
(2.) The MISC. WITHHOLDING 1 and the MISC. WITHHOLDING 2 may be used for United Fund, health insurance, etc, these two entries will remain on the employee's screen until they are changed or deleted. You might have to double up on one of these if you have more than two misc. deductions.
- EMPLOYEE EVALUATIONS -
Use the scroll box on the Employee Screen to record whatever you wish. Suggested are evaluations, dates of pay increases and the identification of misc. withholdings.
- REPORT PRINTING -
You may print employee earnings for file in their personnel jackets and the GENERAL LEDGER PAYROLL JOURNAL ENTRY for use in posting your books.
Be sure to make a printout before clearing the quarterly or annual totals. I advise a PRINT STACK after each payroll and at the end of each month and quarter.
- BUTTONS -
There are four significant buttons in this system;
1. The COMPUTE PAY on the employees' cards which you may use as often as you like.
2. The COMPUTE PAYROLL button which calculates the Journal Entry. It should only be used ONCE each payday. The employees' Quarterly,
Year-to-date, and Summary of Pay Cards totals are updated only when the COMPUTE PAYROLL button is clicked.
3. The Clear Quarterly Totals button clears totals for the next quarter. Use the Print Stack at the end of each month to save monthly totals and after each payday to save pay period totals.
4. The Clear Year-to-date button clears only the year-to-date totals.
Buttons that are handy are;
(1). The "Find" button where you type in the employee name that you need (don't bother with capital letters), hit return and there you are. It can find entries in a field, but not field names.
For instance if you are in the pay cards and wish to return to the Journal Entry card, do a "Find" on "1060" which is the account number of the bank. Time saver!
(2). The "Add new pay card" does what it's name implies, it merely adds another blank pay card for you.
(3). The small home buttom takes you to the HYPERCARD "Home" stack.
(4). The left and right arrows let's you skip about among cards.
TO GET STARTED -
To set up the system correctly you must:
1. Enter an hourly amount of pay for each employee whether
salaried (divide annual salary by 2080 hours) or paid by the
hour.
2. Enter HOURS to be paid for regular pay.
3. If you pay overtime, both the RATE (time and a half as 1.5) and
the overtime hours must be present. Don't forget to remove the
overtime hours and COMPUTE PAY after you COMPUTE PAYROLL.
4. Click the buttons to clear out the demo entries for both the
QUARTERLY and YEAR-TO-DATE TOTALS before you compute
your first payroll. Change the demo names and add other cards
using the "Add new pay card" button.
5. Edit the Chart of Accounts column to supply your numbers.
6. Edit the FICA, FUTA, and SUTA rates and earning limits to
current law.
7. If you are starting in the middle of a year, enter the following
in both the Quarterly and Year-to-date columns on each pay
card;
(1). Cummulative earnings on lines 1, 2, and 3,
(2). Cummulative paid Social Security (Fica) on lines 4,
(3). Cummulative Federal withholding tax on lines 5,
(4). Cummulative State withholding tax on lines 6.
- or the system will start over calculating the FICA,
FUTA, and SUTA cutoff points.
- Besides, you will need the info for IRS Forms 941 at the
end of the quarter and for IRS Forms W-2 at year end.
(5). Enter cummulative Misc. 1 and 2 deductions on lines 7
and 8.
- CAUTION -
* PLEASE DON'T USE THE "$" SIGN OR COMMAS WHEN ENTERING DATA *
Review each Pay Card before you COMPUTE PAYROLL to see if there are any changes necessary, such as deleting one time bonus, commission or overtime hours from the last payday or adding a Misc. deduction.
If you change anything, COMPUTE PAY !
Click the COMPUTE PAY button on an employee's pay card after you make ANY change to the CURRENT PAY column. Failure to do so will result in corrupted Quarterly and Year-to-date totals and an out-of-balance Journal Entry. A method of recovery is;
(1). Find and enter the correct amount on the employee's pay card by
manually calculating the CURRENT PAY columns.
(2). click the COMPUTE PAY for the corrected pay card.
(3). Pencil in the corrected figures on your Journal Entry.
(4). Do not RECOMPUTE PAYROLL as this will increase all employees'
cummulative earnings by an extra payday.
(5.) You MUST change the Quarterly and Year-to-date figures on the
Pay Cards to keep the totals accurate. The Summary of Pay Cards
will update itself from the totals on the Pay Cards the next time
the Compute Payroll is run.
I have attempted to make this program comprehensive yet simple to understand and operate. Don't worry about the speed of the program, remember that the computer is doing the work, not you ! He'll get it done faster than you will.
These instructions have been provided in a separate "Payroll, read me"
file for printing.
- DISCLAIMER -
I CAN ASSUME NO RESPONSIBILITY FOR THE USE OF THIS SYSTEM.
EVERY EFFORT HAS BEEN MADE TO DESIGN AND TEST THIS SYSTEM AND IT IS SINCERELY BELIEVED IT WILL PERFORM AS STATED ABOVE IF THE INSTRUCTIONS ARE FOLLOWED CORRECTLY.
Any suggestions would be appreciated. Use address at top of card.
Please understand and support the Shareware fee concept. A sense of fairness by users and confidence by developers will keep the concept alive and assure a steady flow of inexpensive but valuable additional Shareware. If the concept is not supported, well, it could hurt us all.
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